Structure

Unit

a. formation A unit can be formed by 15 members of Gram Panchayat/Municipality/Corporation area.
b. Governing Body/ Executive President, Vice-President, Secretary, Joint Secretary, Treasurer, Convenors, Trustees (if any) A 7 – 15 member executive (governing committee) consisting of committee members should be elected.

Constituency Council (Constituency Council)

a. formation Constituency Council (Constituency Council) consists of office-bearers of not less than 3 unit governing bodies of the constituency and the office-bearers (if any) of subsidiary bodies.
b. Governing Body / Executive The Constituency Executive / Governing Body consists of the President, 3 Vice-Presidents, General Secretary, 3 Secretaries, Treasurer, Convenors, Officers, Subsidiary Association Officers (if any) and Committee Members (15 – 25 members). (Constituency Executive).

District Council

a. formation The District Council consists of not less than 3 Constituency (Mandalam Executive) office bearers and Constituency Officers (if any) in a district.
b. Governing Body / Executive The Zilla Executive (Zilla Council Executive / Governing Body) consists of President, 4 Vice Presidents (from Regions), General Secretary, 4 Secretaries (from Regions), Treasurer, Convenors, Parent Association Officers (if any) and Committee Members (25 – 35 members).
c. Districts can be zoned for operational convenience.
d. Vice Presidents, Convenors and Secretaries Jo. Area Committees may be constituted with the Convener.
e. A Vice President and a Secretary are to assist the President and General Secretary.

State (State) Council

a. formation The State Council consists of not less than 3 District Council office-bearers of a State (state) and the officers (if any) of the Association.
b. Governing Body / Executive The State Council Executive / Governing Body consists of 41 members including the President, 4 Vice-Presidents (from regions), General Secretary, 4 Secretaries (from regions), Treasurer, Convenors and the officers of the Subsidiary Organization (if any).
c. Zones can be created for operational convenience.
d. Regional Vice Presidents Convener and Secretaries Jo. Area Committees may be constituted with the Convener.
e. A Vice President and a Secretary are to assist the President and General Secretary.

National Council

a. formation The National Council is composed of office-bearers of not less than 3 State (State) Councils of India and the office-bearers (if any) of subsidiary bodies.
b. Governing Body / Executive The National Executive / Governing Body consists of 51 members including the President, 10 Vice-Presidents, 5 General Secretaries, 10 Secretaries, Treasurer, Convenors and Subsidiary Presidents (if any).
c. Regional Vice Presidents Convener and Secretaries Jo. Area Committees may be constituted with the Convener.
d. A Vice President and a Secretary are to assist the President and General Secretary.
e. The National Committee has the final decision to amend the constitution of the organization and any decisions with the organization. Until the National Committee comes into existence, the High Power Committee will be the State Committee.
f. Zones can be created for operational convenience.

Affiliation

a. Each element is related to the above elements which work in harmony with the organization’s code of conduct.
b. As part of the affiliation, the units shall give share of subscription to the superiors as per below.

1. Ni.Mandalam / Constituency 15%
2. District – 15%
3. State (State) 20%
4. National – 10%

Year of operation and tenure

a. The working year is from 1st January to 31st December.
b. The tenure of the governing body is 3 years.
c. Can be office bearers for 2 consecutive terms.
d. It is not allowed to contest for the same position for the third consecutive time.

Governing Body / Executive

a. According to the bylaws of the organization, the governing body (every 3 years) and two auditors who are not members of the governing body (annually) should be elected at the annual general meeting called by showing the agenda.
b. The Governing Body will consist of President, Vice President, General Secretary / Secretary, (Secretary / Joint Secretary) and Treasurer Convenors.
c. Care should be taken to have 20% representation of youth, women and senior citizens in the governing body.
d. The Governing Body shall meet once in 2 months.
e. Members who are absent from three consecutive meetings of the Governing Body without reason shall be removed from the Governing Body.
f. Members must attend meetings in full.
g. Any vacancy occurring in the Governing Body shall be filled within 15 days. Approval should be obtained at the ensuing general meeting.
h. Officials in political parties should not be office-bearers in the organization.

Executive (Governing Body) – Powers and Duties

a. The day-to-day operations of the organization will be run by an elected governing body.
b. Plan and implement action programs necessary to achieve the organization’s objectives.
c. Formulate the policies of the organization and submit them to the general meeting and implement the policies and plans approved by the general meeting.
d. Manage and maintain clear accounts showing income and expenditure figures, assets and liabilities.
e. Decide what to present at public meetings.
f. Hire necessary staff for operations. Perform the duties of determining the terms of service and wages in accordance with the rules and regulations of the organization and resolutions of the general meeting.
g. Lead various programs to achieve objectives.
h. Lead activities to strengthen the organization by integrating members.
i. Recommend to the Dispute Resolution Committee for disciplinary action against those engaged in anti-organizational activities.

Duties of Officers

a. President
Preside over the meetings of the organization. Manage meetings. Lead the overall activities of the organization. Ask the General Secretary/Secretary to call the meeting. Pass as per Yoga resolution while reading report, minutes and figures in meetings. Organize activities by coordinating members. Represent the organization and participate elsewhere. In the event of a tie, the President may cast a casting vote. He should not preside over the debate on the motion of no confidence against the President.
b. Vice President
Assist the President in the operations of the organization. Perform the duties of the President in his absence. But when it comes to important policy discussions or decisions, leadership should not be given.
c. General Secretary / Secretary
Correspondence as directed by the President. Call meetings in consultation with the President, write and read minutes and reports of meetings. Record attendance at meetings. Perform daily activities. Conduct litigation on behalf of the organization. Keep all the records and documents of the organization in the office. (Secretaries hold the charge of Joint Secretary in Committees with General Secretary.)
d. Secretary / Joint Secretary
Assist the General Secretary / Secretary. Perform duties in their absence.
e. Treasurer
Write and read the organization’s income and expenditure statements carefully. Maintain accounting records, registers, bank records, receipt books, vouchers, etc. 2000 can be kept for daily expenses. In the absence of the Treasurer, someone from the Governing Body may be temporarily assigned the duties of Treasurer.
f. Media Convener
Give news to the media. Manage poster notices and social media.
g. Convenors
Occasional committees may be formed from time to time under the leadership of convenors and programs may be formulated to achieve the objectives of the organization. But all activities must be under the control of the governing body.
h. Auditor
The income and expenditure accounts of the organization should be examined as per the rules/rules and decisions and a report should be prepared and presented in the general meetings.

Nutrient Organisations.

a. The organization may establish student, youth, women or professional wings and function under their respective constituents under the same constitution.
b. A Convenor and a Joint Convenor should be elected by the nutritional organizations.

Dispute Resolution Committee

a. A 3-member Dispute Resolution Committee (Disciplinary Committee) may be constituted by the respective Governing Body at the Constituency, District, State and National level to settle disputes and problems arising in the organization.
b. Disputes, issues and complaints should be lodged in writing with the Dispute Resolution Committee of the respective area within 30 days. Complaints should not be raised in meetings or other groups. So complaining in other forums is a violation of code of conduct.
c. Disputes and issues within the respective limits can be settled at the respective level.
d. If there is a complaint against the decision of the dispute resolution committee, an appeal can be made to the committee immediately above within 15 days. There decision will be final.
e. The Dispute Resolution Committee will be chaired by the President of the respective level.
f. If Dispute Resolution Committees are not constituted, 3 persons including the President may be appointed from the respective levels of Executive.

Disciplinary proceedings

a. Actions can be taken against the members to collect compensation for the same if the members illegally possess or destroy or damage the organization’s property in any way.
b. Actions against the organization’s code of conduct and code of conduct are subject to disciplinary action.
c. Criminal action may also be taken against members who steal, misappropriate, willfully misbehave or falsify documents to cause loss or disrepute to the organization.
d. If any member acts against the rules and regulations of the organization and takes any legal action in case of defamation, the organization will take action in accordance with the rules and regulations of the organization.

Disbelief

a. Any officer or governing body may be removed by a motion of no confidence.
b. If the office-bearer or the governing body acts against the rules and in a manner that does not suit the dignity of the organization, the concerned can lodge a complaint with clear evidence. The general meeting convened for this purpose should be called with an agenda. The trust must be passed by a 2/3 majority in the general meeting.
c. No other discussions shall be allowed in the meeting where the no-confidence motion is being discussed.

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